![]() ![]() Important information that the editor must know. For journals where the impact factor is important, you may want to emphasise what is novel about your study, and therefore deserving of the impact. Editors get far too many papers that do not fit the scope of their journal, and it takes time to process and reject these (so they are not appreciated). Bear in mind that this is a real problem. This requires you to have checked the scope of the journal itself and have thought about exactly how your paper aligns to this. Include information about why your research is suitable to the scope the journal that you have submitted it to. Note that you don’t need to include all of this information unless the journal that you are submitting to requires it. Also it may include information about ethics clearance and any permits required having been obtained and available should the paper be accepted. There are other statements that are required by certain journals, and sometimes the journal requests that you copy and paste their text as the cover letter is kept and used as a legal declaration. Statement that your manuscript has not been published or submitted elsewhere, and that all authors have approved the submission. In my time as editor, I’ve seen some very nice letters explaining how the manuscript is appropriate to a completely different journal. Note that it is all too easy to forget to change the journal name when you are submitting to another journal. The title of your manuscript, the type of submission (review, research article, letter, etc.) and the name of the journal that you are submitting to. Any content and style requests from the journal, about how the cover letter should be written, clearly takes precedent. The following points should be covered (where relevant) in the order given as a default. Even if this person has an office down the hall and you see them every day, keep the cover letter professional. One of the nice things about academic titles is that they are gender neutral, so use them: Dear Dr. Jones, or Dear Prof. Smith. If you are unsure what this looks like, there is some great advice on the web, including templates to use (see here and here).Īddress your letter to the journal editor. Use the conventional letter writing format, including addresses, date, signature, etc. Your cover letter is a professional, formal letter, and should be written as such. The reason for a formal signed letter on headed paper is that in some submissions, this letter is used as a legal declaration. ![]() Make sure you know what is required and that you are prepared. Other journals might expect you to upload a pdf letter on headed paper from your institution. If there is a text box, then I suggest that you do not compose it on the fly, but plan it out and write it in a word processor so that you can catch any silly spelling or grammatical errors. Some journals have a text box in their submission software for you to paste the text of this letter. ![]() If not, it could lead to an automated desk rejection. It is very important that your letter contains all of the information required by the journal. This will vary from journal to journal as some may have a set of check boxes that cover some points in their editorial management software, while others may want a written declaration. Each journal should tell you what this letter should contain. Many journals require that you write a cover letter to the editor on submission. 34 When should you correct or retract your paper?.32 Are researchers writing more, and is more better?.31 Why did some journals go behind paywalls?.26 Altmetrics from traditional and social media.23 Paying the Article Processing Charge. ![]() Now that your manuscript has been accepted.21 Why should an editor read your submission?.18 Submitting a paper to a journal for peer review.16 Open Access or a paywall for your manuscript?.6 What is Impact Factor, and why is it so important?. ![]()
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